Office Assistant Intern or Apprentice (H/F)
This job is no longer available. Back to the jobs list.

Office Assistant Intern or Apprentice (H/F)

  • Apprenticeship (From 6 to 24 months (Start date Sep. 2020))
  • Paris (France)
  • Published on June 5 2020
This job is no longer available. Back to the jobs list.

Owkin company overview

Owkin is a French-American startup that uses AI and machine learning to augment medical and biology research. The company develops scientific collaborations with top-tier medical institutions and partners with leading pharmaceutical companies. Owkin has developed a state-of-the-art federated learning technology in healthcare to overcome the sharing problems associated with medical data, building collective intelligence from distributed data at scale while preserving privacy and security.

Our data scientists are among the best in the world, with several Kaggle Masters, DREAM Challenge top performers, and publications in ICML, NIPS and other top scientific journals. Owkin is growing rapidly, with offices located in the USA, France, UK.

Job description

The Office Assistant Intern or Apprentice has the opportunity to help on the smooth and efficient running of the Paris Offices. 

As an Office Assistant, you’ll be at the heart of our operations, helping your team members stay focused on their projects by resolving operational and administrative issues before they arise.

You’ll work directly with the Paris Operations team and interact with all employees.

Your Responsibilities and duties

In particular, you will :

- Support and assist the Office Manager in her general duties ;
- Ensure daily office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems ;
- Organize incoming mail and packages ;
- Organize domestic and international travel (obtain travel documents, create detailed itineraries for Paris employees) ;
- Organize the agendas of senior team members and schedule their meetings ;
- Maintain archiving system and support on contract management ;
- Provide other administrative support when necessary, including scheduling meetings, maintaining calendars, doing research, and creating reports ;
- Manage communications and relations with employees and stakeholders ;
- Propose and implement any type of external or internal events for owkinautes (ie; weekly breakfasts, offsites etc.) ;
- Identify opportunities for process and office management improvements, design and implement new systems.

The internship or Apprenticeship is based in Paris.

What we offer

  • Edenred meal vouchers;

  • Commuting allowance and/or biking allowance;

  • Opportunity to work with an international team with high technical and scientific backgrounds;

  • Friendly and informal working environment;

  • Flexible work organization and access to occasional remote work;

  • Beautiful and well positioned offices in Paris (Petites Ecuries), London (Holborn), Nantes (historic center) and NYC (Union Square) with numerous and various team activities and events.

Your Experience and Qualifications

We are looking for someone with:

  • Strong organizational skills and meticulous attention to details;
  • Curious and eager to learn;
  • Strong interpersonal skills with the ability to build relationships, a good sense of humor and highly adaptable;
  • Perform and prioritize multiple tasks effectively;
  • Ability to handle sensitive and confidential information appropriately;
  • Computer skills: Microsoft Office
  • Languages: Fluent in French with a good level of English;
  • Previous experience in a similar role in a fast-growing company welcomed but not required.

Owkin is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status or on the basis of disability.