As Hello Tomorrow blooms, we are looking for an Office & People Assistant who will help us take care of our team while keeping our house in order!
Under the supervision of our People Operations & Culture Coordinator, you will be part of the People team. We are looking for someone organized and proactive, detail-oriented and people focused, with a strong sense of service and the ability to multitask in a dynamic environment.
YOUR FUTURE RESPONSIBILITIES
As the Office & People Assistant, your role will be to provide support with People Operations & Culture as well as ensuring the wellbeing and safety of our workplace.
More precisely, reporting to our People Operations & Culture Coordinator you will:
- People Operations
- Support onboarding and offboarding procedures.
- Manage and prepare internship agreements and support the preparation of work contracts.
- Manage the company’s benefits: ticket restaurant (Edenred), health insurance (Alan), health care visits (médecine du travail), transportation reimbursement.
- Follow up on leaves, office shifts and ensure everyone knows where to find office policies and rules.
- Assist in keeping accurate employee records.
- Assist in the classification and organization of HR files.
- Provide continued support to employees by answering team questions & solving ad-hoc problems.
- Team life
- Manage Hello Tomorrow’s Paris office by keeping the office organized and safe and creating a work environment that is welcoming for the team.
- Manage relationships with our office provider (logistics of team meetings, office safety, etc).
- Sort and archive the office mail.
- Manage the budget associated with office supplies and team happiness with the support of the Director of Finance and the People Coordinator.
- Manage our IT material and provide first level IT support.
- Provide end-to-end support to the team members on administrative procedures of business trips.
- Responsible for team meeting’s schedule and logistics.
- Events Organization
- Coordinate team events such as the End of the Year Party, monthly afterworks, etc.
- Coordinate the annual team retreat/day.
- Assist in the preparation of team buildings and workshops.
YOUR PREVIOUS EXPERIENCES
- You are in your final year of studies or a master’s student in human resources, business administration, office management or a related field.
- Experience in event organisation is a plus.
- Experience in a growing startup or small company is a plus.
YOUR SKILLS & TALENTS
- You are native or fully fluent in both English and French
- You are VERY well organized and rigorous
- You are a multitasker, adaptable and proactive
- You are methodical and detail-oriented
- You have strong communication and interpersonal skills
- You have a knack for productivity and process
- You are proficient in G Suite (Mail, Drive, Docs, Sheets, etc.) and Microsoft Office
- You are energized by helping other team members
- You are a team player, curious, empathetic, humble and eager to do your best to create a positive impact!
THIS JOB IS NOT FOR YOU IF
- You cannot work in Paris (2 days per week on-site).
- You are not eligible for an alternance.
- You do not have a valid visa for the whole period of the alternance.
WHAT WE OFFER
- Compensation as per alternance rules
- Starting in Mid-August/September 2026
- A human-sized, international, impact-driven, open and supportive team, at the top of their game
- People-centered work environment allowing talents to be accountable for their scope, to develop and grow
- Year-round team-building activities
- Hybrid model (2 days per week on-site) and additional flexible remote working policy
- Flexible working hours
- A very nice office space at Kwerk Madeleine (heart of Paris) with access to sports and wellbeing classes (meditation, boxing, yoga, pilates, conferences…)
- Great health insurance (Alan) for you and your loved ones covered 100% by the company
- 55% of your public transportation pass reimbursed (above the legal minimum)
- Lunch vouchers with a face value of €8/worked day (Edenred)
- Prime de vacances as established by our convention collective
HOW TO APPLY?
If your profile fits the job description, you will have 3 interviews:
- one interview with our People Operations & Culture Coordinator and future manager,
- one Case Study to be presented,
- followed by a Cultural Fit to make sure you would enjoy working at Hello Tomorrow,
The process usually takes around a month and we do our best to provide timely feedback to all candidates. Please bear with us!
Hello Tomorrow is committed to sustainable, equitable and inclusive economic growth. We welcome collaborators with their diverse perspectives and experiences to power us forward. These often far exceed conventional job requirements and help us create a culture of continuous learning. If this vacancy interests you, we encourage you to apply without hesitation, even if you don’t meet all the criteria.
