VIE Mission description:
VIE has been a Talent acquisition tool used by SLB over the past 4 years to identify and develop European Talents. We are at a stage where we want to industrialize our processes to allow future growth of this program.
We are now about to leave the pilot mode and be absorbed by SLB Talent Acquisition team so that this wonderful program, in which we do invest a a Talent Recruitment pipeline, is includined ibn our HR Planning and developed further. Great times ahead!
Recruiting & Staffing Coordinator
Another part of the mission will be for the VIE Program coordinator to work closely with the VIE Program Manager and be the main point of contact for SLB Management as well as for the VIE Community along their mission, and be in constant relation with Business France ensuring all rules are foololowed, and sometimes try to negotiate some benefits (we already managed a few ;).
Responsibilities:
•Communicate on VIE program to SLB Management, clarify VIE status, VIE and Managers rights and duties, onboarding process, VIE mission roadmap etc
•Coordinate VIE offer posting and VIE Recruitment Forums (Digital and presential)
•Coordinate the hiring process for new recruits, including informing all stakeholders internal and external of actions to be taken (travel, relocation, effective start date, security clearances, and visa coordination.)
•Act as a first point of contact for our VIEs.
•Responsible to run our VIE survey sent to VIE and VIE Managers.
•Ensure compliance with the Data Privacy and Protection Guidelines and relevant legislation.
Process Automatization
As part of this assignment, part of the job will be to support the VIE Team with optimizing and automating its internal processes from posting offer to end of VIE mission), with a particular focus on automation and digital enablement. Ideally the VIE Program Coordinator would be particularly at ease with Microsoft 365 tools and will be responsible for analyzing existing processes, defining automation needs, and implementing suitable solutions to enhance efficiency, reduce costs, and simplify day-to-day operations. This will allow the VIE team to concentrate on more added value topics such as engaging with the VIE community.
Ideally, the VIE Program Coordinator must have good knowledge of Power Apps, PowerBI and process design, since he/she will be in charge of the automatization of our processes.
•Analyze and map existing VIE administrative processes (e.g. onboarding, offboarding, employee data updates, document management, etc.).
•Identify pain points and propose improvements or automation opportunities.
•Design and implement automated workflows using Microsoft tools (Power Automate, Power Apps, Excel, SharePoint, etc.).
•Support the team in digitalizing manual tasks and simplifying internal procedures.
•Maintain HR dashboards and reporting tools (PowerBI, Excel) to track key HR indicators.
•Ensure data accuracy, consistency, and confidentiality across all HR systems and tools.
Diverse Projects and Community Engagement Initiatives
In addition to his/her core responsibilities, the VIE Coordinator will be exposed to other projects, such as:
•Conducting a benchmark study with other large companies that also run the VIE program, to identify the best practices and areas for improvement.
•Organizing events for the VIE Community, marking key milestones in the program, to foster a sense of community and engagement.
•Bring new ideas, visions and projects :)
These initiatives will play a crucial role in strengthening the VIE program’s presence, engagement, and strategic alignment within the organization.
We are looking for a great, autonomous, organized, friendly, multi-tasking, empathic, caring wonderful HR willing to develop further this great program.
