EIC (Experience Internship Canada) is looking for new talent to join its teams as an Executive Office Intern.

In this role, you will actively contribute to the smooth administrative and organizational operations of management and the wider teams.

You will hold a versatile position combining administration, coordination, and executive support, with real responsibilities from the start of your internship.

The experience takes place in Canada, in our Montreal, Toronto, or Vancouver offices. You will discover a dynamic North American professional environment where efficiency, collaboration, autonomy, and initiative are central.

RESPONSIBILITIES

As an Executive Office Intern at EIC, you will play a key role in coordinating and supporting activities led by senior management.

Your main responsibilities will include:

Administrative management: prepare, file, and track company documents, files, and contracts.
Calendar coordination: organize meetings, travel arrangements, and team schedules.
Executive office coordination: contribute to the smooth daily operations of senior management activities.
Governance meetings: organize committees, prepare supporting materials, and write meeting minutes.
Workstream follow-up: track the progress of projects and topics led by management.
Action plan follow-up: formalize next steps and ensure agreed actions are properly tracked.
File follow-up: track internal and external requests through to resolution.
Document preparation: prepare meeting minutes, presentations, and supporting materials.
Stakeholder coordination: act as a link between management, teams, partners, and suppliers.
Supplier follow-up: manage orders, invoices, and relationships with service providers.
Collaboration with EIC teams: work closely with the sales, recruitment, and operations teams.
Process optimization: contribute to improving working methods, tools, and internal procedures.

CANDIDATE PROFILE

You are currently studying management, business administration, executive assistance, or a related field.
You have a genuine interest in organization, coordination, and executive support.
You are rigorous, discreet, and able to manage several priorities simultaneously.
You are comfortable writing meeting minutes and tracking action plans.
You can structure information and provide rigorous follow-up on management decisions.
You are comfortable working across different teams and with a variety of stakeholders.
You are dynamic, autonomous, organized, and proactive.
You are comfortable using office and collaborative tools.
You have strong interpersonal skills and work well as part of a team in an international environment.
A good level of English may be required depending on the companies and assignments.

WHY JOIN EIC?

Joining EIC means becoming part of a growing company and taking on a position with real professional and personal responsibilities.

You will have the opportunity to work closely with senior management and different teams, follow cross-functional topics, and gain a broad understanding of the company’s operations and priorities.

It is also an opportunity to gain professional experience in Canada, discover North American working methods, and develop skills that are highly valued in the international job market.