EIC (Experience Internship Canada) is looking for new talent to join its teams as an Executive Assistant Intern.

In this role, you will actively contribute to the smooth administrative and organizational operations of our teams and partner companies.

You will hold a versatile position combining administration, coordination, and executive support, with real responsibilities from the start of your internship.

The experience takes place in Canada, in our Montreal, Toronto, or Vancouver offices.

You will discover a dynamic North American professional environment where efficiency, collaboration, autonomy, and initiative are central.

RESPONSIBILITIES

As an Executive Assistant Intern at EIC, you will play a key role in the organization and smooth daily operations of management and the wider teams.

Your main responsibilities will include:

Administrative management: prepare, file, and track company documents, files, and contracts.
Calendar coordination: organize meetings, travel arrangements, and team schedules.
Executive assistance: support an executive with the organization and management of their day-to-day activities.
Calendar management: organize appointments, travel, and priorities.
Meeting preparation: gather the information and materials required ahead of meetings.
File follow-up: track internal and external requests through to resolution.
Document preparation: prepare meeting minutes, presentations, and supporting materials.
Stakeholder coordination: act as a link between management, teams, partners, and suppliers.
Supplier follow-up: manage orders, invoices, and relationships with service providers.
Collaboration with EIC teams: work closely with the sales, recruitment, and operations teams.
Process optimization: contribute to improving working methods, tools, and internal procedures.

CANDIDATE PROFILE

You are currently studying management, business administration, executive assistance, or a related field.
You have a genuine interest in organization, coordination, and executive support.
You are rigorous, discreet, and able to manage several priorities simultaneously.
You are responsive and demonstrate a strong service mindset.
You are comfortable working on matters that require confidentiality and professional discretion.
You can anticipate needs and organize priorities efficiently.
You are dynamic, autonomous, organized, and proactive.
You are comfortable using office and collaborative tools.
You have strong interpersonal skills and work well as part of a team in an international environment.
A good level of English may be required depending on the companies and assignments.

WHY JOIN EIC?

Joining EIC means becoming part of a growing company and taking on a position with real professional and personal responsibilities.

You will have the opportunity to work closely with management and different teams, gain a cross-functional understanding of how the company operates, and develop strong skills in organization, coordination, and professional discretion.

It is also an opportunity to gain professional experience in Canada, discover North American working methods, and develop skills that are highly valued in the international job market.